Branch, Subsidiary & Representative Office Establishment Services in Vietnam

Establishing a branch, establishing a subsidiary, or establishing a representative office is a crucial strategy for businesses to expand their market, strengthen their presence, and optimize business operations. As a comprehensive branch, subsidiary, and representative office establishment service in Vietnam, KMT Solutions supports businesses in navigating every step of this process efficiently and in full compliance with legal regulations. Each type of entity has a distinct role:

• Branch: Helps your business expand operations to a new location, performs functions similar to the parent company, and can directly sign contracts.
• Subsidiary: Is a legally independent entity, suitable when you want to develop a new business area or minimize legal risks for the parent company.
• Representative Office: Focuses on promotion, market research, and supporting the parent company’s activities, without engaging in direct business functions.

However, the legal procedures related to establishing a branch,a subsidiary, or a representative office are often complex and require a deep understanding of business law.

Detailed Services in KMT’s Expansion Service Package

To ensure the establishment of your branch, subsidiary, or representative office proceeds correctly, we have developed a clear and effective roadmap. We guarantee that all documents are meticulously prepared and submitted in compliance with regulations.

1. Drafting Business Registration Documents

The preparation of registration documents is the first and most important step in establishing a branch, a subsidiary, or a representative office. KMT Solutions will:

• Draft the complete set of documents according to regulations including: the establishment notice, decision to appoint the head of the new unit, power of attorney, and other relevant documents.
• Ensure the documents are complete and accurate to avoid delays or application rejection.
• Provide consultation on necessary information, such as the branch/office address, business lines, or the organizational structure of the subsidiary.

2. Submission and Application Tracking

KMT Solutions will act on your behalf to handle the administrative procedures at the state agency, saving you time and effort. We will:

• Submit the registration documents.
• Monitor the application progress and provide you with regular status updates.
• Receive the Certificate for the branch/subsidiary/representative office registration when it is approved.

KMT will promptly deliver the updated electronic Enterprise Registration Certificate to your business.

3. Company Seal Engraving

The company seal is an essential element for completing the legal procedures for a branch or subsidiary. We provide:

• Design and engraving services for the official company seal in compliance with legal regulations.
• Door-to-door delivery of the seal, ensuring quality and aesthetics.

4. Registering Bank Account with the Tax Authority

KMT will assist in linking the bank account of the branch or subsidiary with the tax authority, ensuring compliance with tax regulations.  Please note that while you will open the bank account yourself.

5. Purchasing a 12-Month Digital Signature

A digital signature is the “key” to conducting all electronic transactions with state agencies, such as filing and paying taxes, registering for social security, customs, and statistics. KMT will register and provide you with a 12-month digital signature package from a reputable provider. We also assist with installation and provide usage instructions, helping you save time and ensuring all your transactions are secure.

6. Registering for Electronic Tax Filing and Payment

To file and pay taxes online, you must first register with the tax authority. KMT will complete this procedure for your business, connecting your new unit’s bank account with the electronic tax system to make tax obligations easier and more transparent than ever.

Required Information for KMT’s Expansion Service Package

To ensure the process of establishing a branch, a subsidiary, or a representative office is quick and accurate, please prepare the following information and documents:

1. For a Subsidiary

• Parent Company Information: A notarized copy of the parent company’s Business Registration Certificate.
• Subsidiary Name: The proposed name (must not be duplicated and must comply with legal regulations).
• Business Type: The chosen business type (LLC, Joint-Stock Company, etc.).
• Business Lines: A list of the proposed business lines, including their codes according to regulations.
• Charter Capital: The proposed capital and capital contribution structure (if there are multiple shareholders/members).
• Legal Representative Information: A notarized copy of their ID/Passport, contact information, and title.
• Head Office Address: The specific address of the subsidiary (which can be in a different province/city than the parent company).
• Establishment Decision: A written decision from the parent company to establish the subsidiary.
• Shareholder/Member Information: A list of shareholders/members, their capital contribution ratio, and notarized copies of their personal or corporate documents.

2. For a Branch

• Parent Company Information: A notarized copy of the parent company’s Business Registration Certificate.
• Branch Name: The proposed name, which must include the parent company’s name and the term “Branch.”
• Branch Address: The specific address of the branch (which can be in a different province/city).
• Business Lines: A list of the branch’s business lines, which must be consistent with the parent company’s.
• Accounting Method: The choice of independent accounting or dependent accounting.
• Head of Branch Information: A notarized copy of their ID/Passport and the decision to appoint the head of the branch.
• Establishment Decision: A written decision from the parent company to establish the branch.

3. For a Representative Office

• Parent Company Information: A notarized copy of the parent company’s Business Registration Certificate.
• Representative Office Name: The proposed name, which must include the parent company’s name and the term “Representative Office.”
• Office Address: The specific address of the representative office.
• Head of Office Information: A notarized copy of their ID/Passport and the decision to appoint the head of the office.
• Scope of Activities: A clear definition of the representative office’s activities (promotion, market research, etc.).
• Establishment Decision: A written decision from the parent company to establish the representative office.

Providing all the above information fully and accurately will help KMT Solutions complete the application quickly, ensuring the timely establishment of your branch, subsidiary, or representative office.

Begin Your Business Expansion with KMT Solutions

Establishing a branch, a subsidiary, or a representative office will no longer be an administrative burden. Whether your business is planning to amend business license or set up a new company, KMT Solutions is here to help. We handle all procedures efficiently and seamlessly, allowing you to focus on growing your business and expanding with confidence.